Board Meeting Room Hong Kong 董事會會議室 · 尖沙咀 Star House
Private boardroom at Star House, 5/F, Tsim Sha Tsui for HKEX-listed company boards · audit / ESG / risk / nomination committees · AGM rehearsals · board offsites. Locking door, NDA-grade privacy, TV for board papers, hybrid Zoom for non-executive directors. From HK$700 (2-hr committee block) · HK$1,000 (3-hr full board). 2 min from MTR Exit L6.
Board / committee use cases we host 董事會 · 委員會用途
| Meeting type | Layout | Attendance | Typical block |
|---|---|---|---|
| Quarterly board meeting | Boardroom | 8–12 directors | 3 hrs (HK$1,000) |
| Audit committee meeting | Boardroom | 5–8 (INEDs + CFO + auditor) | 2 hrs (HK$700) |
| ESG / climate committee | Boardroom | 5–8 | 2 hrs |
| Risk committee | Boardroom | 5–8 | 2 hrs |
| Nomination & remuneration | Boardroom | 4–7 | 2 hrs |
| Extraordinary board meeting | Boardroom | 8–12 | 2-3 hrs |
| Board offsite / strategy day | Boardroom + breakout | 8–14 | Full day (HK$2,600) |
| AGM rehearsal | Boardroom or theatre | Chair + CEO + IR + comms team | 4 hrs (HK$1,400) |
| Board induction (new directors) | Boardroom | 1-2 new directors + chair + CoSec | 2-4 hrs |
What HKEX-listed boards need that we provide 上市公司董事會需要嘅功能
NDA-grade privacy
Locking door (interior latch), solid (non-glass) walls, private 5/F single-tenant floor. No co-working drifters, no glass-pod sound leak. Suitable for inside-information items, M&A discussion, profit warnings, director changes.
Board paper display
TV for board papers, financial statements walk-through, ESG metric presentations. Bring your own laptop (your secure board portal — Diligent / BoardPro / Convene) — confirm device connection requirements before booking.
Hybrid Zoom for NEDs
Wi-Fi for stable Zoom / Teams / Webex for hybrid board meetings. Mount remote NEDs (London / NY / Singapore) on the TV at near-life-size. Pre-test connection with CoSec 30 min before meeting on request.
Recurring quarterly hold
Lock your first-Wednesday-after-quarter-end or other fixed pattern for the calendar year. 4-6 sessions/year including any extraordinary meetings — straightforward annual booking. WhatsApp the company secretary's preferred day/time.
Neutral ground
Not affiliated with any listed company. Suitable when board wants a venue distinct from the company's own office (politics, INED comfort, visibility considerations for sensitive items).
Board lunch via external catering
External catering allowed at no surcharge — order from your preferred caterer (Maxim's, Sodexo, Café Deco, Mott 32 Express). Board lunches are commonly catered externally; we set up the conference table, layout reset between sessions.
Director accessibility
Step-free MTR-level lift access, accessible washroom on same floor, chairs with backs / arm-rests. Wider-aisle layout on request. Many boards have NEDs in their 60s-70s — important.
Layout reset between sessions
Board offsite / strategy day with multiple sessions (presentation → breakout → plenary → board-only)? We reset the layout between sessions while the board steps out for tea — saves you a day.
Pricing for board / committee meetings 董事會 · 委員會定價
| Meeting | Block | Price |
|---|---|---|
| Single committee meeting (audit / ESG / risk / N&R) | 2 hrs | HK$700 |
| Quarterly full board meeting | 3 hrs | HK$1,000 |
| Extended board (with strategy / M&A item) | 4 hrs | HK$1,400 |
| AGM rehearsal | 4 hrs | HK$1,400 |
| Board offsite / strategy day | 8 hrs (day cap) | HK$2,600 |
| Two-day board retreat | 2 × 8 hrs | HK$5,200 |
| Annual board pattern (4 boards + 4 committees, 24 hrs total) | ~24 hrs/year | WhatsApp for annual quote |
Available facilities: laptop, computer, TV for board papers, Wi-Fi, boardroom layout with chair-and-CEO positions pre-marked, water dispenser, layout reset between sessions, air conditioning. External catering allowed at no surcharge. Receipts issued in your listed company's name with BR for accounting reconciliation. Venue equipment available: TV, white board, microphone, Wi-Fi, water dispenser, laptop and computer.
How board secretaries book here 公司秘書預訂流程
- WhatsApp 44237445 with: listed company name (or initials if NDA), board pattern (quarterly / monthly / extraordinary), typical attendance, preferred day/time
- Same-day confirmation with annual slot calendar for your review
- Receipts issued to company with BR for accounts payable / financial reporting reconciliation
- Pre-meeting checks 30 min before each session — Zoom connection tested with CoSec if NEDs joining remotely
FAQ 常見問題
Is this venue suitable for HKEX-listed company board meetings?
Yes — purpose-fit for listed-company board work. Locking door, no glass walls, private 5/F floor, TV for board papers, Wi-Fi for hybrid Zoom with overseas NEDs. The venue is not directly affiliated with any listed company, so no conflict of interest for boards needing neutral ground. Venue equipment available: TV, white board, microphone, Wi-Fi, water dispenser, laptop and computer.
How much does a board meeting venue cost in TST?
HK$700 / 2-hr committee. HK$1,000 / 3-hr full board. HK$1,400 / 4-hr extended. HK$2,600 full-day cap for offsite. Includes display, WiFi, layout, water, refreshment, layout reset. External catering allowed at no surcharge.
Can non-executive directors join via Zoom?
Yes — Wi-Fi supports stable Zoom / Teams / Webex. TV mounts remote NEDs at near-life-size. Pre-test with CoSec 30 min before meeting on request.
What about confidentiality for inside-information items?
Locking door, solid walls, private 5/F floor — conversations don't leak. We don't enter during a session unless requested. Information barriers, document control, and director NDAs remain the board's responsibility — board papers should be removed by CoSec at session end.
Can we hold a recurring quarterly board meeting slot?
Yes — many boards meet quarterly on fixed dates. WhatsApp company name, quarter pattern, attendance; we hold the slot for the calendar year. 4-6 sessions/year per board including extraordinary meetings.
Is there a separate room for board-only / chair-CEO pre-meeting?
Main boardroom (Room 533B) is primary venue. 5/F lift lobby is private for 15-min coffee. For separate breakout room, we recommend an adjacent Star House room on as-available basis — WhatsApp CoSec at booking.
Can we book for AGM rehearsal?
Yes — chair-and-IR rehearsal 1-2 weeks before AGM, 4-hour block (HK$1,400). Boardroom layout with chair-CEO at one end, mock shareholder questions. TV for AGM deck.
What about audit-committee meetings with external auditor?
Yes — chair + INEDs + CFO + audit partner. Boardroom for 5-8. Auditor's laptop connects to TV for financial statements walk-through. Private session at end (committee without management) supported by locking door.
Related pages 相關頁面
Book your board slot — neutral, private, NDA-grade
Quarterly board pattern? Annual slot calendar locked once, 4-6 sessions/year confirmed. WhatsApp company secretary for annual quote.
Book online from HK$700 → Annual board pattern
Easy Solution (Hong Kong) Limited · BR 68468987 · Room 533B, 5/F Star House, 3 Salisbury Road, Tsim Sha Tsui
44237445 · [email protected] · easysolutionhk.com
Not affiliated with any HKEX-listed company · Neutral ground for board meetings · NDA-grade privacy · Receipt issued to company BR for accounting reconciliation